January 2023 Minutes

Minutes of the Meeting of Harmston Parish Council

at The Memorial Hall, Harmston on Tuesday 24th January 2023 at 7.30 pm

Present Title Role
Cllr Paul Wallace Parish Councillor Chairman
Cllr David Harrison Parish Councillor  
Cllr Phil Chapman Parish Councillor  
Mrs Helen Jones Clerk & RFO Clerk & RFO
Cllr I Carrington Councillor County Councillor
1 member of public    


OPEN FORUM – 15 minutes held before meeting commenced.

Resident 1: Would like to work with the PC to ensure application is the best it can be, and wholly appropriate for the village. Striving to make buildings to be proud of. The resident also wanted to thank the PC for their commitment in providing and maintaining the SpIDs. The resident has seen a hugely positive impact on Vicarage Lane since the device has been installed.


Apologies were received from Cllr Hamilton, Cllr K Goodwin and Cllr Marianne Overton. Reasons accepted.


None to declare.


a) Local Police (PC 1293 Matt Roberts) Newsletter shared via email. To report any illegal or antisocial incidents please phone 101. This process is essential in gathering evidence. For more information on the Cliff Villages Policing Team, follow this link https://www.lincs.police.uk/about-us/your-area/teams/cliff-villages-policing-team/ 

b) County Councillor Report County Councillor Carrington will forward his report to the Clerk to share with the PC. He wanted to discuss a few main points, which included budgets and traffic on Church Lane. He agreed that a solution needs to be found, and offered to facilitate a meeting between Highways and the HPC, and then a meeting to include residents. The Archer survey has now been received.

c) District Councillor Reports Cllr Overton and Cllr Hagues reports were shared via email.


The Minutes of the meeting of the Parish Council held on Tuesday 15th November 2022 were approved, and signed by the Chair.


1. New bin received. Awaiting permission. Cllr Hamilton seeking. Bin awaiting installation.

2. LALC contacted re queries.

3. Lincolnshire Long Covid Hub added to website, and added to all FB outlets

4. Vacancies advertised again on website and all FB outlets.

5. Online banking forms submitted for Cllr Wallace and the Clerk. All necessary resources received. Applications approved.

6. Two meetings arranged and held with Clerk & Chair to draft budget

7. Portal updated

8. Consultations links shared via website and all FB outlets

9. Lights and power points checked by electrician. Tree erected

10. Christmas event and ‘Nominate a neighbour’ completed

11. Speed signs given to Cllr Hamilton

12. Remaining mulled wine and mince pies donated to the HYF towards their Christmas Carol event at the Church

13. Staffing Committee notes from previous meetings, sent to Cllr Hamilton and Cllr Harrison

14. Section 137 items on annual financial spreadsheet checked


a) To consider the Financial Overview for 2022-2023 to date (emailed) There were no issues.

b) VAT Report There were no issues.

c) To consider the Financial Report for January 2023 There were no issues.



Treasurers Account Balance Jan meeting 2022: £15,830.65

Estimated Year End: £9,697.17 

Ref No Date Item Description Amount Expense Code Chq No. Details Cheque Cleared
46 14/11/22 H Jones (Glasdon) 189.90 Village Maintenance 1096 New high Street waste bin 23.11.22
47 14/11/22 Salvation Army 100.00 Christmas 1097 Donation for Band 12.12.22
48 22/11/22 LCC 250.00 Village Maintenance 1098 New SpID post 7.12.22
49 9/12/22 Aswarby Estate 192.00 Christmas 1099 Christmas Tree 10.1.23
50 9/12/22 EON 203.40 EON Maintenance 1100 Quarter ending 31/12/22 13.1.23
51 9/12/22 H Jones 340.16 Clerk Salary 1101 Nov wages (4 wks) 14.12.22
52 9/12/22 H Jones (Sainsburys) 91.52 Christmas 1102 Drinks & sweets for Xmas event 14.12.22
53 9/12/22 H Jones (M&S) 64.00 Christmas 1103 Mince pies & choc logs 15.12.22
54 9/12/22 H Jones 45.00 Clerk Office 1104 Sept - Nov 15.12.222
55 17/12/22 H Jones (Sainsburys) 39.00 Christmas 1105 NAN gifts £3 x 13  
56 11/1/23 N Power 476.00 EON Supply 1106 1.10.22 - 31.12.22 electricity  
57 11/1/23 TJ Bookkeeping 30.00 Payroll 1107 July-Dec payroll  
58 11/1/23 H Jones 425.50 Clerk Salary 1108 Dec wages (5 wks)  
59 18/1/23 Play Inspection Company 70.80 Play Area 1109 Safety Inspection  
60 18/1/23 Litter Picker 200.00 Village Maintenance 1110 Litter picking Sept - Dec  
61 18/1/23 LALC 27.60 Training 1111 New councillor  
      £2744.88 Total Expenditure       


Pending Payments
  Item Description Total Payment Details
February H Jones £340.16 Jan Wages (4 week month)
  TOTAL:  £340.16  


No income recieved.

d) Monies to be paid

There were no monies to be paid, all payments are currently up to date.

e) Identify a third signatory (currently Cllr Wallace and Cllr Hamilton) It was agreed Cllr Chapman would be a third signatory. ACTION: clerk to liaise with Cllr Chapman to register him as a signatory and online signatory, TD ASAP - PRIORITY

f) Update on progress towards being able to use Internet Banking from RFO Chair and Clerk are now fully registered for online banking. Once a second online signatory is registered, online payments can begin where appropriate.

g) Proposal as an interim measure until third signature is appointed, the Chairman can sign a cheque or approve a payment online that has been raised by the Clerk up to a maximum of £500 per payment. Standing order to be updated Clerk has checked with LALC and this isn’t possible with cheques. Awaiting clarification for online payments from LALC, NALC states this is permissible. Cllr Wallace withdrew this proposal now a third signatory has been identified.

h) To agree budget for 2023/2024 Following in-depth discussions and scrutiny of the proposed budget devised by the Clerk and Chair, a budget of £20,486.34 was agreed.

i) Agree on precept figure Following in-depth discussions of the proposed precept figure, a figure of £15,777.74 was agreed. Therefore, for a band D equivalent property, there will be an increase of £2.76/5.31%. Due to the cost-of-living crisis it was agreed that a lower figure was preferred, whilst ensuring enough funds for planned expenditure.

j) Clerk to complete and sign Precept Form Clerk completed the precept form, which was checked by the Chair. Clerk signed where appropriate. ACTION: Clerk to scan and email precept form and precept calculator to NKDC ASAP – PRIORITY, closing date Friday 27th January 2023.


a) TREE WORKS 22/1658/TPO The PC has no comment to make.

b) PLANNING 22/1779/OUT All agreed – ‘no objections. ACTION: Clerk to update portal to reflect the PC’s decisions. TD: 27.1.23

8/2 MATTERS TO BE RAISED AT NEXT MEETING The Clerk and Chair will form an agenda and share with the PC, which will include: electricity; budget; speed watch; station road (tbc).

9/2 DATE FOR NEXT MEETING The next meeting of Harmston Parish Council will be held on Tuesday 21st February 2023 at the Memorial Hall, Harmston, at 7.30pm.


There being no further business the Chair closed the meeting at 9.45pm 

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes.