Parish Council Minutes of Meetings 2023

Minutes of the Meeting of Harmston Parish Council

at The Memorial Hall, Harmston on Tuesday 21st February 2023 at 7.30 pm

OPEN FORUM – 15 minutes held before meeting commenced.

No members of the public were present

1/2 APOLOGIES AND REASONS FOR ABSENCE

Apologies were received from Cllr Hamilton, Cllr Goodwin and HPC Clerk. Reasons accepted.

2/2 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA

Cllr Chapman declared an interest in Agenda Item 9B

3/2 REPORTS OF REPRESENTATIVES

a) Local Police (PC 1293 Matt Roberts) Newsletter shared via email. To report any illegal or antisocial incidents please phone 101, as this process is essential in gathering evidence.

b) County Councillor Report County Councillor Carrington briefed members on road repairs due to take place in the Parish (Details sent to Clerk). A Footpath repair is also due to take place this year on the hill of Station Road. Lincolnshire Police have announced they will reduce the number of PCSOs by 45% because of a £3.4m funding gap. Cllr Carrington agreed to work with the PC to arrange a meeting with members and Highways Officers to discuss the traffic issues reported by residents regarding Church Lane.

c) District Councillor Reports Cllr Overton and Cllr Hagues reports were shared via email. Cllr Hagues also briefed members about the Lincolnshire Police PCSO cuts in numbers, explaining the staffing charges are the responsibility of the Chief Constable and the Police & Crime Commissioner is responsible for establishing a budget. Concerns about PCSO’s should be addressed to the Chief Constable (email contact provided to the Chairman)

4/2 TO APPROVE THE NOTES OF THE LAST MEETING

The Minutes of the meeting of the Parish Council held on Tuesday 24th January 2023 were approved and signed by the Chairman.

5/2 CLERKS REPORT (by email)

a) Precept form completed and submitted

b) Cllr Chapman online banking and signatory process begun

c) HM Newsletter article written and submitted

d) Christmas 2023 financial breakdown completed and shared with PC

e) Church Land SpID sent to BBH for their turn

f) Election packs ordered and place at briefing confirmed

g) Resident emails responded to

h) All actions from January’s meeting carried out

6/2 FINANCIAL MATTERS

a) To consider the Financial Overview for 2022-2023 to date (emailed)

a. The Chairman noted the End of Year estimate (Reserve) is shown as £9,697.17 but thought likely to be higher at end of FY; Clerk to review year end forecast and update for March 2023 meeting, if required.

b) VAT Report

a. No issues

c) To consider the Financial Report for February 2022

a. Same comment as Item 6/2 a) above

d) Monies to be paid

a. Clerk salary

e) Update on third bank signatory (currently Cllr Wallace and Cllr Hamilton)

a. Cllr Chapman’s application is in progress with Lloyds Bank

7/2 PLANNING APPLICATIONS TREE WORKS

None this meeting

23/0054/HOUS 11 Harmston Park Avenue

While the PC has no objection in principle, we would like to draw to the attention of the Planning Officer neighbours’ objections on the Planning Portal. Action: Clerk to make comment above on NKDC Planning Portal. T/D 24 Feb 2023 HJ

8/2 CHURCH LANE

Agree next steps the PC could take to address residents’ concerns about HGV traffic Members agreed to continue liaising with our County Cllr Ian Carrington & arrange meeting with Highways Officers, so they can see the issue in person. A 20mph speed restriction and or traffic lights was also mentioned by Cllr Harrison and could be considered by LRSP / Highways. Email received from LRSP (Lincolnshire Road Safety Partnership) regarding the ‘Archer Survey’ carried out on Church Lane which stated, ‘Highways engineers within the Road Safety Partnership have assessed the area and inform me that no engineering casualty reduction measures were identified.’

9/2 PLAY AREA

a) Agree next steps to address report

a. All agreed we should address all issues in the Play Park Inspection Report ASAP

b) Decide if a ‘handyman’ should be contracted for these types of repairs a. It was agreed by the Chairman and Cllr Harrison the PC should advertise for a ‘Handyperson’ to carry out items of work around the village, such as the Play Park repairs and others – Action: Clerk to advertise locally. T/D 11 March 2023 HJ

10/2 KINGS CORONATION

a) Outline discussion on options and communication with other village groups a. Harmston Matters are advertising on Saturday 6th May a Big screen broadcast of the Coronation and Coronation Cake Making Competition

b. Harmston Matters are advertising on Sunday 7th May a Coronation Big Lunch at Harmston Playing Field

c. Action: Clerk to liaise with HMH Committee to offer help/Support from HPC. T/D 10 March 2023 HJ

11/2 DATE OF NEXT MEETING

Date of next Parish Council Meeting Next meeting Tuesday 21st March 2023

There being no further business the Chairman closed the meeting at 8.15pm

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes.