January 2019 Minutes
Minutes of the Meeting of Harmston Parish Council held in the Harmston Memorial Hall, School Lane, Harmston on Tuesday, 22 January 2019 at 7.30pm
PRESENT: Cllr J Chaplin, Cllr I Edgar, Cllr M Jones.
Also present: Ruth Keillar (Clerk)
Cllr Ron Oxby
No members of the Public.
13 As no Chair or Vice-Chair was present, the Clerk asked for nominations for Acting-Chair.
It was proposed by Cllr J Chaplin, seconded by Cllr I Edgar and it was RESOLVED that Cllr M Jones be Acting Chair for the meeting.
14 PUBLIC QUESTION TIME
No questions had been received at this time.
15 APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from Cllr J Martin-Hoyes (Vice Chair), Cllr B Hamilton, reasons accepted.
16 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
a) It was proposed by Cllr I Edgar, seconded by Cllr J Chaplin and it was RESOLVED that the Minutes of the meeting of the Parish Council held on 20 November 2018 were taken as read and signed as correct.
18 REPORTS OF REPRESENTATIVES
a) Local Police – No representatives were in attendance. The police report had been received; During the period 21st December 2018 to 20th January2019 there have been two reported crimes:
04/01/19 – Theft of fuel from Harmston Quarry. The fuel was recovered and enquiries continue.
12-13/01/19 – Theft of fuel from Harmston Quarry (likely linked to the above theft).
The police team continue to patrol within Harmston (old and new) 2-3 times per shift and have noted nothing out of the ordinary.
b) District Councillors – None present. DCllr Overton’s newsletter had been received, circulated and posted to website.
c) County Councillor – CCllr R Oxby gave a verbal report. The written report has been posted to website.
19 CLERK’S REPORT
a) The Christmas event originally planned for Saturday 1 December was rescheduled to Saturday 8 December.
The Salvation Army attended and received a donation of £100 was made.
b) USL have been informed that the PC will not contribute to the cost of removing the light-fitting on the telegraph pole on School Lane.
c) Action Play has been contacted regarding the ‘swing connection’ following a flag of ‘low risk issue in the last Play Area Inspection.
d) The Village Keeper has been requested to complete a brief written report each month, to include litter-picking and the play area PC inspection.
e) The Clerk contacted NKDC to report the vacancy created following the death of Cllr F Mannsaker. A notice was displayed as required.
It became evident that no notification had been given to NKDC following the resignation of Cllr A Fox and therefore no notice had been posted. NKDC have amended their records to clarify the omission.
f) Elections timetable is available (circulated to all).
g) Grass-cutting – following an enquiry from a contractor, It was agreed that no additional grass-cutting is required.
h) DCllr Marianne Overton had been asked to investigate the damaged chevron sign at the bottom of Harmston Hill. No update has been received as yet.
i) Meetings Dates for 2019 – It was agreed that the proposed dates be accepted and posted onto the website/notice boards.
j) Bank Account – this is currently set to view only access for the clerk and current Direct Debit / Standing Orders cannot be amended. It was noted that action access was under the remit of the previous Chair. It was agreed that the clerk visit a branch to request that current SOs and DDs be cancelled and a new mandate be submitted.
k) The Clerk will attend an elections training workshop, LALC, Wednesday 13 March, North Kyme. 10:00 – 16:00. Cost £8.50 + mileage 30.6 @ .45p = £13.77. Total £22.27 / divided by 3PCs = £7.43 per PC
20 FINANCIAL MATTERS
a) To approve the Statement of Account:
To note balance as at 28/12/2018
Treasurers Account £13,306.54
000867 - Salvation Army £100.00
000868 - Gail Dixon £140.00
000869 - Bracebridge Heath SID £260.00
Income received (included in balances): 0
Income received (excluded in balances): 0
b) To Note payments made between meetings:
000870 - Dean West, Litterpicking. Nov £70.00
000871 - E-On, inv 087515 (maint) £138.02
To note balance as at 21/01/2019 £12,738.52
868 Gail Dixon £140.00
To note Payments made on 22/01/19
000876 - E-ON, /ENERGY £429.04
(inv H16A9D0E5A PERIOD 01/10/18 – 31/12/18)
000877 - R Keillar. Clerk’s Salary Nov & Dec 2018 £586.30
000878 - R Keillar. Clerk’s Office/Exp Nov/Dec 2018 £34.02
000879 - D West. Litter/play check Dec 18 – Jan 19 £70.00
To consider the following payments:
It was agreed to approve the previously agreed payment of a donation:
All Saints Church, grass-cutting donation £420.00
c) To note the Petty Cash Report December/January. It was agreed that this will be confirmed at the next meeting.
d) It was proposed by Cllr M Jones, seconded by Cllr J Chaplin and it was RESOLVED that the Precept for 2019-2020 be set at £13,675.00. The Clerk signed the Precept form which will be submitted to NKDC by 1st February 2019.
e) It was proposed by Cllr J Chaplin, seconded by Cllr I Edgar and it was RESOLVED that Mr Tom Holleran be engaged as Internal Auditor for the 2018-2019 end of year accounts and External Audit preparation.
a) To receive any updates on the purchase, location and installation.
i. The defibrillator funding supplier has been contacted to establish the course of action in receiving funds. Full costs including installation are confirmed, up to £1600.
ii. The defibrillator supplier has been contacted to confirm price details for the equipment.
iii. The developer of Harmston Park has been approached to obtain permission to site the defibrillator in that area and has agreed.
b) To consider the person(s) responsible for the checking and reporting required. TBC
c) To investigate all additional running and maintenance costs - TBC
22 VILLAGE SIGN.
To consider funding the installation of the mounting post and to investigate any necessary permissions from Highways.
Highways have confirmed that a map showing the location must be submitted for approval.
It was agreed to carry this to the next meeting with any updates from Cllr B Hamilton
Action: Cllr B Hamilton.
23 THE FUTURE OF THE GLEANINGS
It was agreed that the PC would not contribute to this project, which is currently without issue.
24 PLANNING APPLICATIONS AND ISSUES
a) Tree Works:
b) Planning Applications:
18/1590/FUL The Thorold Arms High Street Harmston Lincoln.
It was agreed to submit the comment that the PC fully supports this application.
c) The following planning decisions were noted: none received clerk
25 CORRESPONDENCE RECEIVED
Correspondence received from 19 September – 20 November was noted. (circulated to all).
26 MATTERS RAISED FOR THE NEXT MEETING
b) Village sign
c) Elections / advertising vacancies
d) Maintenance: VK report ref bench.
27 DATES OF FUTURE MEETING
a) The next meeting will be Tuesday 26 March 2019, 7:30pm at Harmston Memorial Hall.
b) It was agreed that the May meeting would take place on 7 May, to comply with Election timetables, and will incorporate the Annual Parish Meeting.
There being no further business the Acting-Chair closed the meeting at 9:00pm