March 2019 Minutes
Minutes of the Meeting of Harmston Parish Council held in the Harmston Memorial Hall, School Lane, Harmston on Tuesday, 26 March 2019 at 7.30pm
PRESENT: Cllr John Martin-Hoyes (Acting Chair), Cllr J Chaplin, Cllr I Edgar, Cllr M Jones.
Also present: Ruth Keillar (Clerk)
Four members of the Public.
28 PUBLIC QUESTION TIME
The members of public present voiced their concerns regarding traffic and speeding through the village.
It was agreed to add this to next meeting agenda to receive any ideas and any further information.
It was agreed to invite a representative of the Police and RAF Waddington to attend the next meeting.
29 APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from Cllr B Hamilton, and CCllr R Oxby, reasons accepted.
30 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
31 MINUTES
a) It was proposed by Cllr I Edgar, seconded by Cllr M Jones and it was RESOLVED that the Minutes of the meeting of the Parish Council held on 22 January 2019 were taken as read and signed as correct.
32 REPORTS OF REPRESENTATIVES
a) Local Police – No representatives were in attendance. The police report had been received;
b) District Councillors – None present. DCllr Overton’s newsletter had been received, circulated and posted to website.
c) County Councillor – None present. CCllr R Oxby had submitted a written report which had been circulated and posted onto the PC website.
33 CLERK’S REPORT
a) Faulty light reported by a member of the public to LCC has been re-directed to E-ON – junction of Church Lane/High Street.
b) Election information circulated.
c) Traffic restrictions for The Lincoln 10k race – posted to website
d) Correspondence received from a resident regarding the Highways issue, mud/flooding at the footpath on the northern side of Church Lane. A request has been made for the PC to expand the Village Keepers remit to include regular inspection of the footpath in the area that is most affected and clearance of the mud when necessary. (circulated to all). It was agreed that the issue be reported to Highways.
e) LALC newsletter 168 has been received. This contains details of Cllr and Clerk Training. (circulated to all).
f) Cereals 2019, Wednesday 12 and Thursday 13 June. Information has been received and posted onto the website and notice boards. (circulated to all).
g) Play Area Report for 22 Feb, (received quarterly) has been received (circulated to all). Findings Low risk/Very Low Risk. The report has been forwarded to the Play Area Equipment supplier for comments of the findings.
h) DCllr Marianne Overton: Speedwatch Report received. Circulated to all.
i) NKDC has a new Code of conduct, taking effect 7 May and which PCs are being asked to consider adopting as their CoC. (will consider this when reviewing all Internal Policies).
34 VILLAGE MAINTENANCE
It was proposed by Cllr I Edgar, seconded by Cllr M Jones and it was RESOLVED that the Village Keeper be requested to paint and refurbish the area around the seat in the village at a cost of £50.00
Action: Clerk
35 ELECTIONS
It was noted that that election packs had been delivered to all current Cllrs and that the Clerk would hand deliver these to NKDC on behalf of Cllrs on the following day.
36 FINANCIAL MATTERS
a) To note balance as at 26/03/2019
Treasurers Account £11,619.16
Uncleared payments: nil
Income received (included in balances): nil
Income received (excluded in balances): nil
b) To Note payments made between meetings: nil
c) To note Payments made on 26/03/19
44 000872 Dean West, Litterpicking jan/feb £140.00
45 000873 E-On, inv 087515 (maint) £28.16
46 000874 R Keillar, clerks salary January 2019 £293.15
47 000875 Dean West, Litterpicking March £70.00
48 000881 R Keillar, Clerk’s salary Feb/March £586.30
49 000882 R Keillar, £52.38
clerks Office Jan/Feb/March £45.00
travel – see sheet 49 £7.38
50 000883 LALC, subs for 2019-2029 £221.91
Dated 01/04/19
d) To note that cheque 000880, £420.00, which was issued at the last meeting, has been amended to payee: All Saints Church VCC Harmston.
e) To note that the current PC Insurance is due for renewal on 1st June. Quotes will be obtained for the next meeting.
f) Petty Cash. To note that this must be reconciled for the internal/external audit.
37 DEFIBRILLATOR
a) To receive any updates on the purchase, location and installation.
b) To consider the person(s) responsible for the checking and reporting required. TBC
c) To investigate all additional running and maintenance costs
It was agreed to await the return of Cllr B Hamilton and to add this to the next agenda.
Cllr J Martin-Hoyes advised that the only agreeable location was the Thorold Arms. A previous agreement to consider the Area near the play park was reversed (minute 21.a.iii)
Action: All
38 VILLAGE SIGN.
To consider funding the installation of the mounting post and to investigate any necessary permissions from Highways.
Highways have confirmed that a map showing the location must be submitted for approval.
It was agreed to carry this to the next meeting with any updates from Cllr B Hamilton
Action: Cllr B Hamilton.
39 PLANNING APPLICATIONS AND ISSUES
a) Tree Works:
19/0384/TPO – Harmston Park Management Company Ltd. Comments by 8 April.
19/0388/TCA - Harmston Park Management Company Ltd. Comments by 8 April.
19/0391/TPO – 30 Thorold Way. Comments by 9 April
19/0411/TCA – Honeysuckle Cottage, Church Lane. Comments by 11 April
b) Planning Applications received:
19/0297/PNH - 5 Crescent Mews Harmston, Single storey rear extension 4.5m in length from the original wall, eaves height of 2.2m and maximum height of 3.3m
c) The following planning decisions were noted:
18/1590/FUL - The Thorold Arms High Street Harmston Lincoln. Approved.
40 MATTERS RAISED FOR THE NEXT MEETING
a) Defibrillator
b) Village sign
c) Advertising vacancies
d) Anti-Speed Scheme
41 DATES OF FUTURE MEETING
a) The next meeting will be the Annual Meeting of the Parish Council, followed by the Annual Parish Meeting, Tuesday 21 May 2019, 7:30pm at Harmston Memorial Hall.
There being no further business the Acting-Chair closed the meeting at 8:20pm