May AMPC Agenda 2026
Harmston Parish Council
You are required to attend the Annual Meeting of the Parish Council,
on Tuesday 19th May 2026,
immediately following the APM which commences at 6.30pm
to be held at The Memorial Hall, Harmston
There will be a 15-minute public forum following the APM and immediately before the AMPC, when members of the public may ask questions or make short statements to the council, and your attendance is also requested during this period.
A G E N D A
1 ELECTION OF CHAIR & VICE CHAIR
a) To appoint the Chair of the Parish Council
b) To appoint the Vice-Chair of the Parish Council
c) To re-elect Cllr Steve Chapman (as per NKDCs instructions)
2 APOLOGIES FOR ABSENCE and acceptance of reasons given
3 DECLARATIONS OF INTEREST under the Localism Act 2011 Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting. In addition, any private or personal non-pecuniary interest in a matter to be considered at this meeting should also be declared (unless it is insignificant or one which is shared with other members of the public generally as a Council Tax payer or an inhabitant of the area).
4 REPORTS TO THE REPRESENTATIVES To receive reports from the following:
a) Local Police
b) County Councillor
c) District Councillor
5 TO APPROVE THE NOTES OF THE LAST MEETING
held on 17th March 2026, and the Chairman to sign the official minutes
6 CLERKS REPORT To consider the clerks report (emailed)
7 FINANCIAL MATTERS
a) To consider the Financial Overview to date for 2026-2027 to date (emailed)
b) To consider the Financial Report, Part A for May 2026
c) To consider the VAT Report to date for 2026-2027
d) Monies to be paid (Financial Report, Part B)
e) AGAR review and approve as appropriate:
i.Internal audit – consider and note any actions required
ii.AGAR section 1 – Annual Governance Statement – consider the statements and decide a yes or no for each
iii. AGAR section 2 – Accounting statements – council to consider the document and confirm its approval
iv. Exemption certificate – a separate resolution should be made to confirm it meets the criteria for exemption, and dates for this period to be approved
8 PLANNING APPLICATIONS
The following planning applications need to be noted:
a) TREE WORKS
i. 26/0309/TPO Lime House
b) PLANNING
i.26/0015/FUL Land adjacent to 5 Ridge View
26/0271/HOUS East Lodge, Church Lane
26/0271/LBC East Lodge, Church Lane
ii.25/0533/FUL BESS – proposed energy storage at Coleby update
iii. 23/0325/NSIP Fosse Green proposed solar farm and energy storage
9 POLICIES AND DOCUMENTS
a) Review and approve Financial Regulations
b) Review and approve Fixed Asset Register
c) Review and approve Health & Safety Policy
d) Review and approve GDPR Security Compliance Checklist
e) Review and approve Disciplinary Policy
f) Review and approve Complaints Policy
g) Review and approve Grievance Policy
10 RISK ASSESSMENTS
a) Review and approve HPC Risk Assessment
b) Review and approve Christmas Event Risk Assessment
c) Review and approve Hall Hire Risk Assessment
d) Review and approve Litter Picking Risk Assessment
e) Review and approve Play Area Risk Assessment
11 SUBSCRIPTIONS/DONATIONS
a) Discuss and agree any additional subscriptions or donations
b) Discuss and agree LALC audit services and sign terms of engagement
12 INSURANCE
a) Agree and approve quote for new policy for 2026-2027
13 VILLAGE MAINTENANCE
a) Discuss and agree Handypersons specification
b) Agree works to ask volunteers to help complete
c) Agree works to request via the Bus stop grant
14 COMMUNITY EMERGENCY PLANNING
a) Discuss and agree whether to embark upon creating a community emergency planning
b) Discuss and agree next steps
15 DATE FOR THE NEXT MEETING
Next Parish Council Meeting, Tuesday 21st July 2026, to be held at The Memorial Hall, Harmston