July 2026 Agenda
You are hereby summoned to attend a Meeting of the Council,
on Tuesday 21st July 2026
commencing at 7.30pm to be held at Harmston Memorial Hall
The business to be dealt with at the meeting is listed in the agenda
There will be a 15-minute public forum between 7.30 and 7.45 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
A G E N D A
1 APOLOGIES FOR ABSENCE and acceptance of reasons given
2 DECLARATIONS OF INTEREST under the Localism Act 2011 Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting. In addition, any private or personal non pecuniary interest in a matter to be considered at this meeting should also be declared (unless it is insignificant or one which is shared with other members of the public generally as a Council Tax payer or an inhabitant of the area).
3 REPORTS TO THE REPRESENTATIVES To receive reports from the following:
a) Local Police (PC 1293 Matt Roberts)
b) County Councillor
c) District Councillors
4 TO APPROVE THE NOTES OF THE LAST MEETING
Held on Tuesday 19th May 2026 and the Chairman to sign the official minutes
5 CLERKS REPORT To consider the clerks report (emailed)
6 FINANCIAL MATTERS
a) To consider the Financial Overview for 2025-2026 to date (emailed)
b) VAT Report (2025-2026 to date)
c) To consider Financial Report A for July 2026
d) To consider Financial Report B for July 2026, including monies to be paid
e) Financial File to be checked and finances monitoring log to be completed
7 PLANNING APPLICATIONS The following planning applications to be reviewed & consultee comments agreed if required:
a) TREE WORKS
i. Thorold Way Harmston 26/0162/TPO
ii 28 Thorold Way 26/0759/TPO
b) PLANNING
i. Land adjacent to 5 Ridge View Harmston 26/0015/FUL – refused
ii. 1 Club Yard, Blacksmith Lane 26/0733/LBC
iii. 1 Club Yard, Blacksmith Lane 26/0732/HOUS
iv. BESS 25/0533/FUL proposed Battery Energy Storage System at Coleby update
v Fosse Green 23/0325/NSIP proposed solar farm and energy storage update
8 COMMUNITY EMERGENCY PLAN
a) Brief update from Cllr Smith b) Agree next steps
9 CLERK UPDATE
a) Clerk annual appraisal
b) CiLCA update
10 POLICIES Review and approve the following policies:
a) Standing Orders
b) Freedom of Information Request
c) Subject Access Request Procedure
d) Publication Scheme
e) Data Breach Policy
f) Grants & Donations Policy
g) Information Technology Policy
h) Records Retention Policy
i) Staff Recruitment Policy
j) Safe Guarding Policy
k) Social Media & Electronic Communications Policy
l) Sickness Absence Policy
m) Training & Development for staff Policy
n) Website Accessibility
11 VICARAGE LANE
a) Discuss and agree next steps regarding grass verge
b) SpID update
12 BUS ROUTE
a) Discuss and agree next steps regarding resident requests for a bus service that passes through the village
13 TRAFFIC REGULATIONS
a) Discuss and agree next steps to address issue of motorist ignoring regulations and how to enforce access only
14 PLAY AREA
a) Discuss and approve play inspection quote for 2026-27
15 DATE OF NEXT MEETING
Next Parish Council Meeting will be held on: Tuesday 15th September 2026 at 7.30pm, to be held at Harmston Memorial Hall