May 2025 AMPC Agenda
Harmston Parish Council
You are required to attend the
Annual Meeting of the Parish Council,
on Tuesday 20th May 2025,
immediately following the APM which commences at 7.00pm
to be held at The Memorial Hall, Harmston
There will be a 15-minute public forum for 15 minutes following the APM and immediately before the AMPC, when members of the public may ask questions or make short statements to the council, and your attendance is also requested during this period.
A G E N D A
1 ELECTION OF CHAIR & VICE CHAIR
a) To appoint the Chair of the Parish Council
b) To appoint the Vice-Chair of the Parish Council
2 APOLOGIES FOR ABSENCE and acceptance of reasons given
3 DECLARATIONS OF INTEREST under the Localism Act 2011 Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting. In addition, any private or personal non-pecuniary interest in a matter to be considered at this meeting should also be declared (unless it is insignificant or one which is shared with other members of the public generally as a Council Tax payer or an inhabitant of the area).
4 REPORTS TO THE REPRESENTATIVES To receive reports from the following:
a) Local Police
b) County Councillor
c) District Councillor
5 TO APPROVE THE NOTES OF THE LAST MEETING
held on 18th March 2025, and the Chairman to sign the official minutes
6 CLERKS REPORT To consider the clerks report (emailed)
7 FINANCIAL MATTERS
a) To consider the Financial Overview to date for 2025-2026 to date (emailed)
b) To consider the Financial Report, Part A for May 2025
c) To consider the VAT Report to date for 2025-2026
d) Monies to be paid (Financial Report, Part B)
e) AGAR review and approve as appropriate:
i) Internal audit – consider and note any actions required
ii) AGAR section 1 – Annual Governance Statement – consider the statements and decide a yes or no for each
iii) AGAR section 2 – Accounting statements – council to consider the document and confirm its approval
iv) Exemption certificate – a separate resolution should be made to confirm it meets the criteria for exemption, and dates for this period to be approved
8 PLANNING APPLICATIONS The following planning applications need to be noted:
a) TREE WORKS 25/0510/TPO Lime House, Harmston Park Avenue, Harmston
b) PLANNING None
9 POLICIES AND DOCUMENTS
a) Review and approve standing orders
b) Review and approve Financial Regulations
c) Review and approve Grant Policy
10 RISK ASSESSMENTS
a) Review and approve HPC Risk Assessment
b) Review and approve Christmas Event Risk Assessment
c) Review and approve Hall Hire Risk Assessment
d) Review and approve Litter Picking Risk Assessment
e) Review and approve Play Area Risk Assessment
11 SUBSCRIPTIONS/DONATIONS
a) Discuss and agree LALC subscription
b) Discuss and agree any additional subscriptions or donations
12 MAINTENANCE
a) Discuss and approve quote for play area fence repairs
b) Discuss and agree annual agreement for play area safety inspections
c) Discuss and approve quote for removal of weeds along paths on High Street and School Lane
13 INSURANCE
a) Agree and approve quote for new policy for 2025-2026
14 STREET LIGHTS
a) Update on Chapel Lane
b) Discuss and agree next steps for Chapel Lane light
c) Update on School Lane light
d) Discuss and agree next steps for lights on Crescent Mews and Thorold Way
15 CHURCH
a) Update on church clock tower
16 DATE FOR THE NEXT MEETING
Next Parish Council Meeting, Tuesday 15th July 2025, to be held at The Memorial Hall, Harmston